StackViro Request a quote
StackViro for catering · available now

Your catering company, one event at a time.

The enquiry, the quote, the count that keeps moving, the allergy nobody can afford to miss, the crew, the van, the final invoice — in one place, under your own name.

Request a quote See the prices
  • Enquiry to final invoice
  • Your brand, your web address
  • Crew see the job, not the money
A woman in a terracotta apron holds a tablet at a stainless kitchen counter while two cooks work behind her.
Real app, made-up company
How it works

From first enquiry to final payment

One booking, never retyped. Each stage is the real app at work — tap a step for the detail.

A quote fills in line by line, totals $8,024 and is stamped approved Quote · Nov 23 wedding Plated dinner × 100$6,800 Service fee 18%$1,224 Total$8,024 Approved 1 The customer says yes A prep list ticks off dishes while a shellfish allergy is flagged for its own table Prep · Saturday 170 Plated dinner 12 Vegan plates 10 Chafing dishes Shellfish allergy, table 4 2 The kitchen knows what to make A catering van drives to the venue, the pin drops and three crew arrive before service Crew on site Setup 2:00 PM Service 6:00 PM 3 The crew runs the day An invoice bar fills to the 30% deposit, then to paid in full Invoice · $8,024 Deposit 30%$2,407 Balance due Nov 16 Paid in full 4 You get paid in full
Stage 1

The customer says yes

An enquiry becomes a priced quote from your own menu. The customer opens it on a phone, reads your terms and approves by name.

Public enquiry intake Set up with you

An enquiry form at your own web address, to link from your website. Date, headcount and what they want arrive structured, so the quote starts filled in instead of retyped. Off until you switch it on.

Estimate

The enquiry becomes a priced quote the customer opens from a private link and approves or declines.

Packages and add-ons

Your menus, priced per head or flat, with extras sold alongside. Your names and your numbers.

Guest count

The number moves. You decide how many days out it locks and whether it may still rise afterwards.

Capacity approval Set up with you

How many events or guests you will take on a date. When you switch it on, approval is refused once the day is full.

A seated customer holds a phone over a payment terminal held by a caterer while another customer watches beside a binder of fabric swatches.
Real app, made-up company
Stage 2

The kitchen knows what to make

One prep sheet across every event: what to cook, what to load, and each allergy tied to its own event, never lost in a total.

Dietary and allergies

Counts, never named guests. Allergies are held apart from preferences and are never totalled.

Prep sheet

One day of cooking across every event: to cook, extras, to load, and the order of the day.

Six dishes sit in a row on a wooden table with blank kraft cards and terracotta napkins as a gloved hand adjusts the dessert plate.
Real app, made-up company
Stage 3

The crew runs the day

Times, venue, who to call and notes for the kitchen and front of house. No prices on it, so you can hand it to anyone.

Event sheet

The BEO. Times, venue, on-site contact, and notes split for kitchen, front of house and client.

Staffing and crew access

Roles needed against roles filled, with a clash guard. Crew who sign in see only the events they work, and no money.

Equipment

What leaves with an event and what comes back, tracked per event rather than as one pile.

Delivery or pickup

Structurally different jobs, not a checkbox. Delivery areas you draw and price yourself.

Four crew members set a long table in a wooden barn, including a person holding a tablet at the far end.
Real app, made-up company
Stage 4

You get paid in full

Deposits and instalments on your dates, every payment in one ledger, and a linked invoice when the count goes up.

Deposit and payment schedule

A deposit, a balance, or instalments on dates you set, with reminders that refuse to send against a stale plan.

Final count and supplements

A draft invoice re-syncs. A sent one is never rewritten — an increase becomes a linked supplementary invoice.

Final balance

Part payments, reversals and overpayments all sit in one append-only ledger.

Cancellation handling Set up with you

Works out what your own cancellation terms say is owed and records it. Nothing goes back to the customer until an admin confirms the refund plan.

Closeout

Actual guests served, delivery confirmed, photos, notes and attachments, signed off.

Activity history

Append-only. What was done and by whom, and nobody can quietly edit it later.

Expense receipt capture and accountant-ready tax classification are available. StackViro does not add sales tax to catering quotes or invoices yet, and it does not give tax advice or file returns.

Hands reach toward platters of roast chicken, vegetables and salad on the right of a wooden table, leaving the left side empty.
Real app, made-up company
Included in every plan

What every workspace comes with

How much does it cost?

Catering: a monthly fee for the software, plus a one-time fee to set it up around your business. Pay yearly and the monthly fee is 15% lower; setup stays the same.

Founding-customer pricing. The prices are confirmed in writing when we set up your workspace, before you commit.

A setup fee of $1,490 or more can be paid in milestones: 50% to begin, 25% after the configuration review and 25% before launch. No interest and no finance charge. Work can pause while a milestone is unpaid. The complete schedule is set out in your written agreement, which is reviewed by counsel before it is used.

Web or app, what is already included, optional extras and usage costs

Web or app?

  • Web appWorks in any phone browser — nothing to install. Included in every plan.
  • The StackViro app PlannedPlanned: One app in the App Store and Google Play. You sign in and see your own logo and colours. Included in every plan once it ships.
  • Native mobile apps (iOS + Android) PlannedPlanned: Your own name and icon in the stores, published under your own developer accounts. Priced when it is built.

Already in your plan

Nothing here is an extra. Each one is part of the plan named beside it, and every plan above it.

  • Invoicing & estimatesfrom Solo
  • Company expenses & tax ledgerfrom Solo
  • Team chatfrom Team
  • Advanced reporting & BIfrom Full-service
  • API & custom integrationsfrom Multi-location

Optional extras

Add only what your business needs. A ready extra switches on in your workspace once it is in your quote. One marked Planned is delivered on the date we confirm in writing.

  • SMS & email automation Needs setup $290 setup + $39 a month
  • Online payments Needs setup $590 setup + $39 a month
  • Business website $1,200 setup + $49 a month
  • Multi-language $490 setup + $29 a month
  • Online booking & customer portal Planned $690 setup + $39 a month
  • QuickBooks / accounting Planned $690 setup + $49 a month
  • Native mobile apps (iOS + Android) Planned $3,900 setup + $99 a month
  • Payouts by direct deposit Planned $25 a month for unlimited payouts, or 75¢ per payout
  • Employee payroll (W-2) Planned $39 a month plus $8 per employee
  • Company mailboxes Planned $3 per mailbox a month
  • Voice calls in team chat Planned $19 a month
  • Email from your own StackViro mailbox Needs setup $49 setup + $9 a month
  • Email from your own web address Needs setup $349 setup + $39 a month
  • 1099-NEC filing Planned $1.49 per form, $9 a year minimum
  • Live support minutes Planned Chat from $29 per 60 minutes, calls from $39
  • Custom AI automation Planned

Planned — priced now, delivered later. Request it and we confirm the delivery date in writing before you commit.

Usage and third-party costs

Not included in the plan price. Any that apply to you are listed in your written quote.

  • Text messages: about 1¢ per text plus carrier fees, and about $1.15 a month per phone numberSMS alerts and reminders over a paid text-message line; messages sent over the free carrier email route cost nothing · billed by StackViro
  • Card and bank payment fees: your payment processor’s published rateOnline payments · your own account
  • Your domain name: about $10–25 a yearYour own web address · normally your own account
  • Extra file storage: first 25 GB free, then about 5¢ per GB a monthLarge photo and document volumes · billed by StackViro
  • AI scans: 150 to 3,000 included a month, by plan, then prepaid packs: 500 scans $15, 2,000 scans $49, 10,000 scans $199One page = one scan: a receipt photo is 1 scan, an 8-page PDF is 8, and a page packed with lines can count as up to 3, like a long supplier invoice. By default you see what a reading will cost and confirm it first, and on a prepaid plan reading stops when your scans run out, so there is never a surprise bill · billed by StackViro
  • Text-message packs: 500 texts $12, 2,000 texts $39, 10,000 texts $149, plus $2 a month per dedicated number PlannedTexts sent on a paid line, in addition to the SMS & email automation subscription · billed by StackViro
  • Your own AI account: your AI provider’s own rates PlannedBring your own AI key · your own account
  • Your own text-message account: your provider’s own rates PlannedBring your own Twilio account · your own account
  • QuickBooks subscription: your existing QuickBooks plan PlannedQuickBooks sync · your own account
  • Apple and Google developer accounts: $99 a year (Apple) and $25 once (Google) PlannedNative apps · normally your own account

Where a service runs on a StackViro-managed provider account, you pay StackViro the amount in your written quote, and any markup or administration charge is shown there. Where it is technically possible, you can use your own supported provider account instead.

Provider prices last checked September 15, 2026.

Not sure which size fits? Talk to us and we will work out the price with you.

Choose optional modules 40 to pick from, the usual catering ones already ticked — your ticks go with the questions below
Money, payroll & team
Brand & launch
Get paid
Reach customers
Run operations
Your team
AI & insights
Security & compliance
Apps & support
Your data

Who can see what you put in

Separation between companies — enforced in the application

Each customer gets its own workspace. Records that belong to a workspace are stamped with it, and the application scopes those queries to the current workspace by default rather than leaving each screen to remember. Another catering company on StackViro cannot read your events, and neither can a trucking or service company. Tests fail if that scoping is removed.

Roles — enforced on the server

Access inside your company is by role, and the checks run on the server, so a modified page or a copied API call does not get around them. You decide who is an owner, who is office staff and who is crew.

Encrypted on the way, and the sensitive parts in storage

This page and the application are served over HTTPS — your browser’s padlock shows it. Your card-processor keys, tax numbers, saved drawn-signature images and connected-service logins are encrypted by the application before they are stored, and passwords are kept only as one-way hashes that cannot be turned back into the password.

Support access — you approve it

When you need our help, you choose who looks, why, and for how long: one named StackViro person, the kinds of record you tick, a time limit you set, starting only after they sign in with two-factor. Support works in a separate view where your records are hidden — names as initials, amounts as dots — and each real value they ask to see is listed for you.

Settings → Support access lists the visits to your workspace: who, when and why. The same page shows whether your approval is in force yet; we will tell you the day it starts.

Other companies that touch it

Running the service means other providers process some of your data on our behalf: hosting and backups, email delivery, file storage, and error and uptime monitoring. Optional features — text messages, card payments, maps, AI document reading — involve their provider only if you switch them on. We do not sell your data, and we will give you the current list of providers whenever you ask.

How long we keep your answers to the questions below

Until you ask us to remove them. When you ask, we remove the answers, your company name and your contact details from the live system, and we keep the reference and the date, so we can always tell you what we held.

Our backups still contain what was in the system when they were taken; we do not currently reach into them to erase single records, and they age out on their retention schedule. If your contract needs backup erasure on request, tell us before you sign.

About twenty minutes

Tell us how your business actually runs

Your answers turn this into your software: your deposits, your cancellation terms, your menus. We never invent them. Nothing here is a commitment, and you can leave anything blank.

Your business
Owners, coordinators, chefs who plan, whoever books and invoices.
Servers, drivers, kitchen help — including part-time and casual.
What kind of events?
How do you serve?
Selling the job
Do you want an enquiry form on your own website?
What do customers choose from?
Do you sell add-ons alongside a package?
Does the per-head price change with guest count?
Leave blank if you do not work that way — blank means “no rule”, never zero.
Do you cap how many events you take on one date?
Must a customer approve before a date is held?
Getting paid
How do customers pay you?
Headcount goes UP after you have invoiced. What should happen?
A sent invoice is never rewritten in StackViro — an increase becomes a linked supplement. Tell us if that is wrong for you.
Headcount goes DOWN after you have invoiced.
The ladder — what you keep at what notice. Cancellations stay unpriced until this exists.
Put these to your accountant: do you charge tax on the food, on delivery, on a service charge — three separate answers — and how do you handle exempt clients like schools and churches?
Running the event
What dietary information do you need to capture? Counts only — StackViro never stores a named guest’s medical information.
What may crew see?
Today crew see only their assigned events, and no pricing at all. Tell us if you need it looser or tighter.
What evidence do you need at closeout?
Do you need route planning between drops?
Last few
What would we need to connect to?
Tick what you use. Some of these are built, some are planned, and one or two we would have to look at — we will tell you which is which rather than nod along.
How much of the setup would you want us to do?
This is the part that decides setup cost, so a rough answer now saves a surprise later.
Something you do that you think no software would know about. That is usually the important bit.
This sends them to StackViro. You will get a reference number on the next screen.